Kaufmännische Assistenz (m/w/d)

About this job

Our client is an operator of high-security data centers in the technology region of Karlsruhe. Since 1999, the company has specialized in realizing individual data center spaces, housing, and managed service solutions for the requirements of its business customers. Classic telecommunications services round off the overall portfolio. Based on a solid shareholder structure, our client is a powerful and reliable partner. Unique in the region is also the combination of its own data centers and its own comprehensive fiber optic infrastructure. For this client, we are looking for the following position as part of a permanent employment at the Karlsruhe site as soon as possible:

Kaufmännische Assistenz (m/w/d)

Job ID: CF-00007019 Location: Karlsruhe Remote possibility / Home office: 40%

Your main tasks:

• Reception and telephone switchboard as well as central email inbox
• Management of the ticket system, including prioritization and processing of incoming requests
• Processing and distribution of incoming mail as well as organization of goods inward and outward
• Friendly reception, care, and hospitality for visitors
• Commissioning and coordination of tradespeople for repairs and maintenance work
• Organization, booking, and support of meeting rooms
• Responsibility for key management and participation in fleet management
• Independent procurement and management of office supplies (consumables and furniture)
• Support with correspondence, appointment coordination, and other administrative tasks

Your qualifications:

• Successfully completed commercial training or a comparable qualification
• Professional experience in office management, commercial assistance, or a similar administrative function
• Confident use of MS Office and ideally experience with ticket or administration systems
• Very good German language skills, both written and spoken
• Good English language skills, both written and spoken

Your personal requirements:

• Strong organizational talent and enjoyment in the efficient design of processes
• Independent, structured, and service-oriented way of working
• Friendly and professional demeanor as well as strong communication skills (in person, by phone, and in writing)
• Team spirit, reliability, and resilience, even in stressful situations
• High sense of responsibility and discretion in handling confidential information

Our client offers:

• An attractive salary package appropriate for the position
• Company pension scheme
• JobBike
• Flexible working time models with the possibility of mobile working
• 30 calendar days of vacation
• Good training and development opportunities
• Modern premises in one of the most attractive districts of Karlsruhe
• Very good connection to public transport, regional and long-distance train stations, and motorway access
• Modern IT equipment
• Top smartphone (also for private use, of course)
• Drinks and fruit flat rate
• Various vouchers
• A likeable team and a pleasant and open working atmosphere
• Flat hierarchies with a regional shareholder structure