Wissenschaftsassistenz / Mitarbeiter:in im Team der Faculty Offices (m/w/d)

About CISPA

CISPA Helmholtz Center for Information Security is a federal large-scale research institution within the Helmholtz Association. CISPA scientists conduct research in the fields of information security, AI, and data protection. They perform cutting-edge fundamental research and work on solutions for the most pressing challenges of our digital world. CISPA research results are incorporated into industrial applications and products that are available worldwide, thus strengthening the competitiveness of Germany and Europe. Furthermore, CISPA specifically promotes talent and trains highly qualified specialists and managers for business and research, thereby sustainably contributing its know-how to the future.

Your Future Responsibilities:

• Responsibility for administrative and coordination tasks in the back office of domestic and international senior scientists at the center
• Travel planning, booking, and settlement for senior scientists
• Handling correspondence via email and other, mostly electronic, communication channels
• Organization and documentation of processes and workflows at and between locations and in the CISPA Office Management department as an interface to all administrative departments, scientists, and Science Support
• Close collaboration with the Purchase Request Team, the Front Office Team, the Event Service, and the Travel Team
• Participation in team-based and cross-departmental process optimization and documentation
• Participation in the implementation of new digital applications in the area of responsibility of the Office Management department
• Performing typical reception duties such as guest reception, room bookings, mail, and office supply organization

For questions regarding the content of the position, please contact Ilona Müller via email.

Your Profile:

• Completed commercial apprenticeship or English-language oriented technical school qualification or equivalent degree
• Several years of professional experience in a highly foreign-language-oriented, responsible assistant role
• Fluent English and German language skills, both written and spoken
• Very good IT skills (MS Office), high IT affinity, and initiative in learning digital applications
• Strong organizational talent
• Confident and presentable demeanor, good communication skills, and good manners
• Team spirit and high service orientation
• Enjoyment of intercultural cooperation
• Acceptance of the rules for tax-financed companies
• Resilience, foresight, and reliability
• The ability to work confidently and systematically even under high workload

What We Offer:

• An exciting and challenging role with a lot of scope for design in a research institution that works on future topics in information security in a scientific and highly international environment
• For us, the compatibility of family and work, as well as equal opportunities, are an integral part of our personnel policy. Therefore, all positions are generally also suitable for part-time employment
• Remuneration and social benefits are based on the collective agreement for public service employees (TVöD Bund)
• Remuneration depending on qualification up to pay group 8
• The position is permanent
• Up to two days of home office per week are possible due to operational reasons
• Flexible working hours
• Company pension plan (VBL)
• Training and further education measures
• DeutschlandJobTicket
• Social and team-building activities
• Company health management

CISPA is committed to increasing the proportion of women, minorities, people with disabilities, and neurodivergent individuals in computer science. Applications from severely disabled candidates will be given preferential consideration in case of equal suitability. We welcome applications regardless of gender, nationality, origin, religion/belief, disability, neurodivergent characteristics, age, sexual orientation, or identity. Please note that travel expenses for interviews will not be reimbursed. Please upload documents as PDF exclusively in our application management system. Applications by email cannot be accepted.