Project Assistant/ Project Manager (Climate & Sustainability)

About Us

At Climate KIC, we are wholeheartedly committed to building a diverse and representative team and an inclusive workplace that values different life experiences and perspectives, and we encourage personal development, learning and growth.

When recruiting, we look to achieve diversity in the candidate pool. We actively encourage applications from underrepresented groups and are happy to consider reasonable adjustments that will foster success in potential colleagues from diverse backgrounds and life situations. And because our team has differing needs and personal circumstances, we offer a high degree of flexibility to accommodate working patterns. We're happy to discuss your situation during the interview and see how best we can support you.

Don't let Imposter Syndrome stop you from applying!

Transformation, with Urgency

About The Role

Responsibilities

• Supporting and managing the planning, execution, and delivery of climate innovation programmes and projects.
• Coordinating and delivering activities such as virtual or in-person events, workshops, capacity-building sessions, and stakeholder meetings.
• Managing relationships with programme partners, delivery collaborators, and networks across multiple countries.
• Supporting the production and management of project resources, content, and reporting materials for funders, partners, and public audiences.
• Coordinating project finances, assisting with budget tracking, procurement processes, and financial reporting.
• Leading or supporting outreach and communication campaigns to raise the visibility of projects and engage relevant audiences.
• Managing administrative and logistical tasks, including documentation, data management, and event coordination.
• Contributing to project Monitoring, Evaluation, and Learning (MEL) activities and helping to generate insights for ongoing improvement.
• Collaborating with internal and external stakeholders to refine project management practices and operational processes.

About You

Experience

• Demonstrated experience with project management, including experience in complex projects (€1m and higher), ideally in the public or private sector.
• Project Assistants would typically have 2-3 years of relevant prior experience, Project Manager at least 4 years.
• Hands-on experience in managing incubation or acceleration programmes, or relevant entrepreneurial experience, including working with business incubators, accelerators, or similar ecosystems; or experience with grant management
• Experience in organising and facilitating individual and group (virtual) events, with the ability to manage these autonomously.
• Proven ability to build and sustain effective partnerships with stakeholders across diverse geographies and sectors.
• Experience in digitalising project and administrative processes, including the use of modern digital tools for project management and workflows.
• Experience in growing communities of partners

Skills

• Strong project management skills, with proven ability to self-organise, manage time effectively, and prioritise a varied workload. Existing project management certifications (e.g., PMP, CAPM, PRINCE2 or similar) are a plus.
• Fluency in English is required. Fluency in French and/or Spanish (both oral and written) is a plus.
• Excellent interpersonal and communication skills, with experience in facilitating discussions and working collaboratively with diverse teams.
• Experience working with collaborative IT applications such as Office365, SharePoint, Microsoft Teams, Salesforce CRM, AcceleratorApp, Miro, Zoom, Mentimeter, and Forms.
• Knowledge or experience in topics related to climate change, innovation, sustainability, or the circular economy is desirable but not essential.

Qualities, Personal Style, and Approach

• Can do, get it done today action orientation
• Passion and commitment to the mission and the programme
• Collaborative and team focus

Location

To ensure that we can respond to every single applicant, we will close the role once we receive a reasonable pool of candidates to assess.