Office & People Admin Specialist (Berlin-based, 3 days/week in office, m/f/d)

Your mission:

Your responsibilities:

Office Management

• Oversee day-to-day office operations to maintain an organised and welcoming environment in our Berlin office, act as the first point of contact for all office-related and on-site employee needs.
• Manage office logistics, including supplies, vendors, maintenance, and workspace setup.
• Set up new joiners with hardware, system access, and a ready-to-go desk.
• Coordinate with IT and Operations to ensure smooth onboarding workflows.
• Handle office-related budgets, vendor relationships, and invoicing.
• Support the planning and execution of in-person and remote events and team gatherings to foster team connection and engagement.

People Administration

• Coordinate onboarding and offboarding logistics, including documentation, system access, and internal checklists.
• Manage core People/HR admin tasks such as maintaining employee records, producing contracts, supporting payroll and benefits coordination, and ensuring compliance with local employment laws.
• Maintain and update internal systems and tools (e.g. HRIS (Personio), Notion, Slack) to support People Operations.
• Support continuous improvement of workplace policies, processes, and templates to enhance employee experience and operational efficiency.

Your profile:

• Availability: We're ideally seeking someone who can start at short notice; early availability will be prioritised.
• Location: You're based in Berlin and able to work from the office at least three days per week.
• Languages: You communicate clearly and confidently in both English and German (minimum B1), across in-person, written, and virtual settings.
• Clear communicator & proactive: You take initiative and keep things moving in fast-paced environments.
• Problem solver: You approach challenges with structure and creativity.
• Impact-driven: You prioritise what matters most.
• Detail-oriented & systems thinker: You see the big picture without missing the small stuff.
• People-focused: You care about creating great employee experiences and building trust.
• Organised multitasker: You manage tasks and priorities with ease and precision.
• Relevant experience: You've worked in People Ops, HR coordination, or office management, ideally in a fast-moving setting.
• Tech-confident: You're comfortable using tools like HRIS, Slack, and Notion to stay effective.

Your benefits:

• Opportunity: Be part of our journey from the very beginning, working on an equal footing with the leadership team to build a new company.
• Impact: Make a daily and active contribution to combating climate change, promoting consumer education, and fostering fair conditions for our climate-conscious farmers.
• Autonomy: Take ownership of your projects and enjoy a high degree of creative freedom.
• Competitive package: Receive a competitive salary.
• Flexible work model: At Klim, we foster a flexible, hybrid work approach and facilitate remote work (within the EU). It is advantageous for this role if you live in Berlin or can be present in our office regularly.
• Additional benefits for full time, permanent employees: We offer membership in the Urban Sports Club or subsidisation of the Deutschlandticket, a company pension scheme, plus team lunches (if based in Berlin) and regular team events.