Executive Team Assistant (d/f/m)

Executive Team Assistant (d/f/m)

What You'll Do

• Provide high-level administrative and organizational support to multiple C-level leaders.
• Manage complex calendars, schedule meetings across time zones, and coordinate international and domestic travel with attention to detail and efficiency.
• Prepare communication materials to ensure effective and professional communication on behalf of executives.
• Organize internal and external meetings and company events.
• Track travel, event, and project-related expenses, ensuring compliance with internal policies.
• Support and lead operational projects that drive efficiency and improve executive team effectiveness.
• Continuously identify and implement improvements to administrative processes and workflows.
• Coordinate with external vendors and internal teams (e.g., Facilities, Learning & Development) to support key executive initiatives.

Who You Are

• 3 years of experience as an Executive Assistant, Team Assistant, or in a comparable senior administrative role—ideally in a fast-paced, international business environment.
• You've supported senior leaders and are confident in managing multiple priorities, stakeholders, and moving pieces.
• We welcome applications from high-potential candidates with slightly less experience if you bring strong organizational instincts, a proactive mindset, and the ability to learn quickly in a dynamic setting.
• Fluent in German and English (written and spoken).
• Exceptionally organized with strong problem-solving skills—you anticipate needs and take initiative before being asked.
• Discreet and professional, especially when handling sensitive and confidential information.
• A clear communicator with strong interpersonal skills; confident engaging with people at all levels of the organization.
• Experienced in coordinating travel, handling expenses, and planning events and team offsites.
• Proficient in Office/Google Workspace (Slides, Sheets, Docs, Drive) and quick to adapt to new tools and systems.
• A true team player with a collaborative spirit who enjoys working in an international environment.
• Independent and resourceful—you bring high energy, ownership, and curiosity to your work.

Benefits

• Salary: Get rewarded with an attractive base salary and participation in our annual incentive plans.
• Plan for the Future: On top of the statutory retirement insurance, we offer a company pension scheme with three contribution levels.
• Team-Building: Regular team and company events offer the opportunity to network and learn from each other.
• Training & Education: Keep growing with a personal development budget, access to language courses, coaching opportunities, our online and offline library, weekly "Lunch & Learn" sessions and many more.
• Mobility: Stay mobile with a monthly transportation allowance.
• Enjoy working: Our office offers a range of amenities, including retreat spaces for yoga and relaxation, a pool table, table tennis, a fully equipped kitchen for cooking, and various co-working areas. And yes, free snacks and drinks are also available.
• Work from Anywhere: Work up to 20 days per year work from wherever you feel most productive.
• Family: We supplement the German government contribution by offering fully paid family leave.