Sachbearbeiter*in (m/w/d) Rechnungswesen (Kaufmann/-frau - Büromanagement)

About Pädagogische Hochschule Heidelberg

Pädagogische Hochschule Heidelberg is a university-level institution focused on educational sciences with a profile akin to a university. Its primary mission is teacher education. Research at the institution centers on educational sciences, subject-specific didactics, and special education. Knowledge transfer, continuing education for professionals and executives, and international collaborations further define its profile.

Department of Budget and Finance

The Department of Budget and Finance serves as a central service unit for all university members. It plays a role in the state budget planning and the management of the university's financial resources.

Job Opening: Sachbearbeiter*in (m/w/d) Rechnungswesen

A full-time (100%, TV-L EG 6) permanent position for a Sachbearbeiter*in (m/w/d) Rechnungswesen (Accounting Clerk) is available starting April 1, 2026. The position can be divided.

Your Responsibilities:

• Bookkeeping: Recording creditor documents, processing non-cash payments, and serving as the point of contact for suppliers and invoice issuers.
• Receivables Management/Accounts Receivable: Creating outgoing invoices, recording incoming payments, and monitoring the open items list.
• Data Entry and Reconciliation: Accurate data entry, data comparison, and responsible master data maintenance.
• Handling: Processing dunning procedures, direct debits, and standing orders.
• Discrepancy Resolution: Clarifying discrepancies and resolving error messages with the Landesoberkasse (State Revenue Office).
• Consultation: Advising cost center managers in the academic departments.
• Financial Accounting Support: Assisting with financial accounting tasks, such as reporting.
• Document Management: Handling document administration, including filing (with a future shift to electronic archiving).

Your Profile / Qualifications:

• Completed vocational training in a commercial field or public administration, or equivalent knowledge and skills.
• Professional experience is desired, preferably in the public sector.
• Proficient in MS Office applications (especially Excel).
• Knowledge of accounting software (e.g., HIS, SAP, DATEV) is advantageous.
• Enjoy working with numbers.
• High degree of accuracy and independence.
• Organizational and teamwork skills.

What We Offer:

• A diverse and responsible role within a dedicated and friendly team.
• Comprehensive onboarding by experienced colleagues.
• An attractive and secure job in a dynamic university environment.
• Remuneration according to TV-L, including all public service benefits (e.g., annual special payment) and company pension plan (VBL).
• Good work-life balance through flexible working hours (with a home office option).
• Various opportunities for professional development and further training.
• Good public transport connections and a subsidized job ticket (Deutschlandticket).

For further information, please contact Ms. Kerstin Böhner, Head of the Budget and Finance Department, at Boehner@vw.ph-heidelberg.de.

Pädagogische Hochschule Heidelberg aims to increase the proportion of women in areas where they are underrepresented. Qualified severely disabled applicants will be given preferential consideration.

We look forward to receiving your application by February 22, 2026. Please submit it with the usual documents (cover letter, CV, certificates) exclusively through the BITE application management system on our website (under "Career").