Office Coordinator - Part-time (m/f/d)

Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.

Built on the Shiji Platform---the only truly global hotel technology platform---Shiji's cloud-based portfolio includes Property Management System, Point-of-Sale, guest engagement, distribution, payments, and data intelligence solutions for over 91,000 hotels worldwide, including the largest chains.

The best hotels run on Shiji---day and night.

To support our growing team, we are looking for a part-time Office Coordinator for our office in Berlin. This is a hybrid role, and we are seeking someone with a hands-on approach to work, who is highly organized and brings a positive attitude to the team. If you are someone who enjoys keeping operations running smoothly, creating an organized and welcoming environment, and supporting a dynamic, international team, we'd love to hear from you.

Job Description

• Perform general office duties such as prepare, pickup and sort mail and deliveries, arrange a courier and shipments
• Assist with accounting documents (check and scan invoices, and forward them to the Accounting Department)
• Order consumables (office supplies, beverages, coffee, etc.)
• Order marketing materials and manage stock for HR team
• Contact person for facility as well as building management and service providers
• Carry out service/maintenance appointments for the office and document the same for certification purposes
• Access control, key allocation and admin of parking system portal
• Work together with Security team on office security in the Berlin office, prepare and follow-up on yearly ISO audit
• Order hardware for employees, maintain asset list and handle handover and handback forms
• Manage company mobile phone contracts with Vodafone in Germany and in the UK
• Organize yearly team events for employees such as summer or Christmas parties
• Organize small events/get-togethers for employees in the Berlin office once a month
• Take care of bigger internal and external meetings in the conference room
• Manage rented Regus office in Neuss, handle additional bookings at the Regus office
• Support Marketing team preparing for ITB appearance
• Handle Corporate Benefits Platform and communication towards employees about it
• Support employees in their daily work
• Take care of the tidiness of the office in general

Qualifications

• Hands-on approach to work
• Fluent German and good English skills (spoken and written)
• Good knowledge of MS Outlook, Excel and Word
• Service-oriented and organized
• Ability to work independently and accurately

Additional Information

• An engaging and dynamic work environment with freedom and responsibility.
• An open culture where feedback and initiatives are always welcome.
• Full ownership of tasks and the ability to help shape the company's future.
• Opportunities for professional and personal development within a global organization.
• Flexible working hours and a modern workplace in central Berlin.
• A balanced mix of office and remote work to support focus and collaboration.
• Regular company events and entertainment.