Executive Assistant (m/w/d), 20 Std.

About VERBI Software GmbH

We are VERBI Software GmbH, a family-owned company founded in 2001, behind MAXQDA, the leading software for Qualitative and Mixed-Methods Data Analysis. In addition to MAXQDA, we continuously develop our cloud and AI technologies, including our new product Tailwind. Our goal is to provide researchers, universities, and companies with innovative and intuitive tools to achieve great things with their projects.

Your Responsibilities

• Support for the management in daily business by taking over organizational and administrative tasks.
• Organization, planning, and preparation of meetings, including creation and distribution of agendas, minutes, and follow-up of action items.
• Creation and preparation of reports and presentations, with a focus on strategic analysis, process evaluation, and optimization.
• Support in planning, optimizing, and managing strategic initiatives (e.g., implementation of company-wide processes, introduction of new technologies, change management).
• Independent project work in collaboration with specialist departments (e.g., data protection, automation).
• Contact person for external partners.

Your Qualifications

What you should bring:

• Successfully completed commercial apprenticeship, business administration degree, or comparable qualification.
• You have already gained relevant professional experience.
• Entrepreneurial thinking and the ability to develop and implement strategic perspectives.
• Ability to prioritize complex issues.
• High sense of responsibility and absolute discretion.
• Very good communication and interpersonal skills.
• Fluent German and English language skills.
• Confident use of MS Office.
• Flexibility and the ability to work in a rapidly changing environment.
• High service orientation as well as a professional and friendly demeanor.

You don't have to match our job profile 100%. More important is that you fit our company and are eager to contribute your ideas and develop yourself further.

What We Offer

• Modern office at Berlin Hauptbahnhof.
• Hybrid working/home office and part-time models possible.
• Flat hierarchies and a family-like corporate culture.
• Plenty of room for initiative and personal development.
• Subsidy for Urban Sports membership, BVG ticket, Deutschlandticket, or GIVVE Card.
• Participation in the Corporate Benefits program & WeRoad discounts.
• Free fruit, veggies & drinks.
• Cereal bar & VERBI fridge.
• Monthly VERBI breakfast & lunch, as well as after-work events.
• Team events and company celebrations.
• Large kitchen, balcony, and roof terrace.
• Onboarding program & a VERBI Buddy.
• Above all, exciting tasks and an open ear for new, creative ideas and approaches!

How We Work: We work in flat hierarchies where everyone can contribute with commitment, personal responsibility, and enthusiasm. Our corporate culture thrives on clear and open communication, reflection, and passion for the work we do. You'll feel our family-like corporate culture at the latest during joint lunches on our roof terrace, foosball sessions, or our team events.

Do you want to become part of the VERBI team? Then send us a cover letter, your CV, relevant certificates, and your salary expectations. We look forward to your application, which we will of course process in accordance with GDPR.