Office Manager

Department: Secretary

Location: Berlin, Germany

Description

You're an excellent candidate for Bizzdesign because you ...

• Are based in Berlin and can commute to our office 2-3 days per week
• Speak fluent German and English
• Have up to 1 year of experience in a similar role and available to work 32 hours per week

About the role

This role is designed to support the smooth day‑to‑day running of our Berlin office and contribute to a positive employee experience. You will act as a key operational support for the Berlin office, working closely with our Operations team and reporting to our Office Manager in the Netherlands.

The role is hands‑on and focused on execution and coordination, offering the opportunity to build strong office management and operational skills in a dynamic, international SaaS environment.

What will you do

• Support the day‑to‑day running of the office, helping with office communications, mail, shipping, meeting room bookings, and general coordination tasks.
• Handle administrative and confidential communications with care and professionalism, under guidance when needed.
• Help maintain office documentation and shared spaces, such as the office handbook and shared drives, keeping information organized and up to date.
• Support office supplies and purchasing processes, including ordering materials, tracking requests, and assisting with invoice administration.
• Assist with facilities, safety, and security tasks, helping ensure the office is a welcoming, safe, and functional workplace.
• Support the employee experience in the office, including preparing workspaces for new hires, arranging travel, and responding to in‑office related questions.
• Help coordinate office events and team activities, gaining hands‑on experience in planning, logistics, and execution.

What we are looking for

• You're fluent in both German and English (written and spoken).
• You have up to 1 year of experience in a similar role (e.g., office coordination, office management, or hospitality).
• You feel comfortable working in an international and multicultural environment and enjoy daily interaction with different teams and stakeholders.
• You're proactive, organized, and hands‑on, with a willingness to take ownership of day‑to‑day office operations and follow things through.
• You work well in a dynamic environment with changing priorities, and stay calm, flexible, and solution‑oriented when things don't go as planned.
• You are based in (or able to commute to) Berlin, and open to working from the office up to 3 days per week as part of a hybrid setup.
• You are available to work 32 hours per week, with some flexibility around working hours when occasional urgent matters arise.

What we offer

• A competitive salary complemented by variable compensation.
• A subsidized pension contribution to help you build a secure and comfortable future.
• 24 vacation days to recharge, with the option to buy 10 extra days for even more freedom and flexibility.
• Hybrid working that truly works: spend 3 days a week in our easily accessible office, with the remaining days designed for focused work from home.
• Enjoy convenient access to public transport, meal vouchers for breakfast or lunch, and even a bike lease plan to support sustainable commuting
• Top quality IT equipment from day one, plus a personal IT budget so you can tailor or upgrade your setup to your liking.
• Global collaboration in an international environment, working alongside talented people from all over the world.

Recruitment process

In this role, you can expect the following interviewing process:

• 1st Interview with Internal Recruiter (45 minutes)
• 2nd Interview with Office Manager (45 minutes)
• 3rd Interview on-site with HRBP (60 minutes)

Please note

• Please submit your application in English, as it's our company's language, and you'll be using it daily once you're part of the team.
• Please apply through our website or via the LinkedIn job post. Applications sent by email will not be reviewed.
• We are not considering agency applications for this position.
• We may use AI-based tools to support parts of the recruitment process, such as reviewing applications or resumes. These tools support our recruitment team but do not replace human decision-making, and all final hiring decisions are made by people.

DEI Statement

Bizzdesign stands for equity and inclusion. We believe that a diverse and inclusive workplace is essential to our success, and we are committed to building a team that reflects a wide range of backgrounds, perspectives, and skills.