Stellenbeschreibung
JOIN US
We're looking for a highly organised and proactive Office Manager to join the team on a part-time fixed-term contract ending 30 March 2027. Working 30 hours per week across 5 days, you'll provide day-to-day administrative support and help ensure the smooth running of the office. You'll play an important role in supporting the team across wider operational tasks.
WHAT YOU DO
- Order of office material and refreshments as well as corresponding accounting.
- Ensuring a well maintained and clean office.
- Monthly credit card billing for all company credit cards.
- Cooperation with landlords and service providers regarding rented areas.
- Management of handyman work and repairs as needed.
- Support & implementation of TISAX certification.
- Planning, design and construction of various office spaces.
- Responsibility for locking system & alarm system.
- Taking care of visitors and clients in office space.
- Processing incoming and outgoing mail & parcels.
- Support in weekly capacity planning and house-keeping of resource management system.
- Supporting the team with client-related admin tasks (such as uploads for DAM, filing and external link generation for projects).
- IT First Level Support, e.g. issuing/exchanging equipment as well as returning it to the IT team, support with installation and accesses.
- Administration of TravelPerk supporting colleagues with travel bookings and corresponding accounting.
- Planning and execution of team and client events for all locations.
- Contact person for the team.
WHO YOU ARE
- You make meaningful connections and develop trust-based relationships within.
- Be recognised by the team as a key contributor.
- Be open to continuous learning and development.
- You take ownership of deliverables, managing them independently and efficiently.
- You act proactively with your leaders.
- You probe to find out the "whys behind the whats".
- You always understand who your audience is and tailor messages to meet its needs.
- You escalate issues appropriately and with good judgments.
- You are always approachable and have a good-natured service attitude.
- You respond quickly and be able to tolerate stress.
- You are able to confidently hold internal information and discussions in certain topic areas.
- You ensure a positive working atmosphere.
WHAT TO EXPECT
- Exposure to senior global clients.
- Working in an international and integrated team with top talents from different fields.
- Plenty of opportunities to create big ideas, for big projects, with big impact.
- Flexibility to work remotely: 2-3 days in the office per week, and the ability to work from home, the north pole or somewhere warmer for up to on month each year. We encourage warmer.
- Structured onboarding, development & tools (Groove-In Buddy, Feedback talks, state of the art IT Equipment and more).
- 28 days holiday excluding BH and your birthday off.
- A working environment that ensures fair and equal opportunities for all. We live and support diversity, openness and mutual respect and welcome new colleagues - regardless of nationality, ethnicity, origin, religion, age, gender, gender identity and sexual orientation. You should too. It's the 21st century.
Is it a Match?
Apply now! We'd love to hear from you even if you do not fully meet all requirements listed above. Get in touch.
