Company Description
Insellar is a Berlin-based neurotechnology company developing a novel brain-computer interface (BCI) for the treatment of severe neuropsychiatric disorders. Our first product aims to address treatment-resistant depression through targeted stimulation of deep brain structures.
Founded in 2025 by an interdisciplinary team combining expertise in medicine, neuroscience, engineering, and entrepreneurship, Insellar is currently transitioning from early-stage development into a period of growth, fundraising, and preclinical validation.
We are looking for a highly organized and reliable Administrative & Finance Assistant to support the founders with administrative, financial, and organizational tasks and help ensure the smooth day-to-day running of the company.
Role Description
As Administrative & Finance Assistant, you will work closely with the founders and provide essential support across bookkeeping coordination, financial administration, and general company administration.
You will help maintain structure and efficiency by organizing documentation, coordinating with external advisors, supporting funding-related administration, and handling the day-to-day operational tasks that allow the founders to focus on building the company.
This role is ideal for someone who enjoys creating order, is comfortable working with numbers and documentation, and takes pride in keeping things running smoothly behind the scenes.
Key Responsibilities
Operations & Administration
- Coordinate invoices, receipts, expense reports, and bookkeeping processes
- Liaise with external accounting and tax advisors
- Maintain organized records, contracts, and company documentation
- Support HR administration and onboarding activities
- Coordinate insurance, regulatory, and administrative matters
- Help establish and improve internal operational processes
Executive Support
- Organize business travel and logistics
- Coordinate meetings and scheduling when needed
- Prepare presentations, reports, and administrative documents
- Support the founders with ad hoc administrative tasks
Project & Grant Support (depending on qualifications)
- Assist with grant applications and reporting
- Coordinate project timelines and submission deadlines
- Conduct research on funding opportunities
- Support communication with investors, partners, and collaborators
Preferred Qualifications
- Experience working with startups, small businesses, or entrepreneurial environments
- Familiarity with bookkeeping processes and collaboration with tax advisors
- Experience with grant administration or public funding programs
- Basic understanding of budgeting, financial planning, or cash flow management
- Interest in science, healthcare, or technology
What We Offer
- The opportunity to join a mission-driven neurotechnology startup at an early stage
- Direct collaboration with the founding team
- A high level of autonomy and flexibility
- Hybrid and flexible working arrangements
- A collaborative and intellectually stimulating environment
- The opportunity to play a key role in building the administrative foundation of a growing company
Position Details
- Part-time (4-8 hours per week)
- Based in Berlin (hybrid work possible)
- Preferred start date: August 2026
