Personal Assistant (m/w/d)

Your tasks:

• Provide administrative assistance to the Board members, including complex calendar and meeting management.
• Assist the Company Secretary in organising Board and Committee meetings and preparing governance documentation.
• Assisting with the preparation of meeting agendas and the documentation of minutes.
• Handle confidential corporate information with discretion and professionalism.
• Plan, organise, and execute corporate and executive events, such as Board dinners, strategy offsites, stakeholder visits, and internal leadership sessions.
• Manage logistics, including venue selection, catering, invitations, travel coordination, and on-site arrangements.
• Coordinate and book national and international travel.
• Support the Office Manager in general administration activities.

Your profile:

• Proven experience as a Personal Assistant, Executive Assistant, or Office Manager, ideally within a financial services or corporate governance environment.
• Exceptional organisational, communication, and multitasking abilities.
• Strong interpersonal skills and ability to engage with senior stakeholders with professionalism and tact.
• Event planning and coordination experience --- from logistics to delivery --- in a corporate or executive setting.
• Strong IT skills: Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint, and digital collaboration tools.
• Discretion and commitment to confidentiality.
• Proactive, adaptable, and solutions-oriented mindset.
• Fluent German and English skills, with the ability to communicate clearly and confidently in both languages.

We offer:

• An international team with colleagues from more than 50 different countries
• Social benefits such as a company pension scheme and capital formation contributions
• 30 days holiday as well as 24 and 31 December as non-working days
• Employee Assistance Programme -- personal 24/7 helpline for all employees
• Various possibilities forflexible working, i.a. various part-time models, flexitime
• Extensive, very flexible home office arrangements
• Possibility to work from other EU countries for up to 30 days per year
• Additional benefits such as sports activities, free fruit, nuts and drinks
• Employer contributions to BVG job ticket and a Lease a bike programme
• An informal corporate culture - without dress code and 'Sie'.
• An excellent learning culture and opportunity to improve your professional competencies
• Easily accessible city centre offices, in the vicinity of many shops and restaurants to which you receive a discount