Executive Assistant to CEO (Social Media) (m/w/d)

About Us:

We produce thumb-stopping content for Germany's biggest brands on TikTok, Instagram, and YouTube that is so captivating, you can't look away.

The ReelStudio team consists of impressive high achievers who are passionate about authenticity, quality, and warmth.

At ReelStudio, we live a Freedom & Ownership Culture. This means you are your own boss, can fully pursue your passion, and shape your own area.

We are always looking for passionate personalities so that no day feels like a boring job.

We look forward to hearing from you and getting to know you in a personal conversation.

Responsibilities:

What awaits you:

As Executive Assistant to Management, you will be a direct sparring partner for the CEOs and a central point of contact for all strategic and operational issues of the agency.

• You will work hand-in-hand with the CEOs on strategic projects, business operations, and the further development of the company.
• You will independently take on important projects – from process optimization and tool implementation to the coordination of cross-functional initiatives.
• You will be the central point of contact between the CEO, team leads, clients, and external partners – ensuring smooth communication and processes.
• You will support HR topics such as recruiting and onboarding to ensure we attract and successfully integrate the best talent.
• Your workplace is in our prime office location in Berlin Mitte – with the option for flexible remote work.

Your Output:

Strategic Support & Business Operations:

• You will support the CEOs with strategic projects and decisions – from research to implementation.
• You will coordinate cross-functional initiatives and ensure that important projects are completed on time.
• You will develop and optimize internal processes, SOPs, and systems for maximum efficiency.
• You will take on special projects such as tool evaluation, process documentation, or the preparation of important meetings and presentations.

Recruiting & Onboarding:

• You will coordinate recruiting activities, conduct initial interviews, and manage the entire application process.
• You will ensure a professional onboarding process and a great employee experience for new team members.
• You will work closely with team leads to identify and successfully integrate the right talent.

Organization & Coordination:

• You will be the link between the CEO, the team, and external partners – ensuring clear communication.
• You will coordinate important appointments, meetings, and organize team events.
• You will ensure that internal processes run smoothly and all information reaches the right people.

Qualifications:

What you bring:

Must-Haves:

• Experience as an Executive Assistant, in Business Operations, Project Management, or comparable roles – ideally in fast-growing companies or agencies.
• Strategic & entrepreneurial thinking: You understand business contexts, think ahead, and can structure complex issues.
• Excellent organizational skills: You effortlessly juggle multiple priorities, keep track of deadlines, and work extremely methodically.
• Proactive hands-on mentality: You recognize problems before they arise and solve them independently – without waiting for instructions.
• Strong communication skills: You communicate clearly, precisely, and persuasively at all levels – both written and spoken.
• Initial HR experience: You have already worked with recruiting, applicant management, or onboarding and feel confident in this area.
• Tool affinity: You work confidently with modern tools (Google Workspace, Notion, Slack) and are open to new systems.
• Languages: Fluent German and fluent English.

Nice-to-Haves:

• Experience in social media, marketing, or creator agencies.

Who we are looking for:

• Ownership mindset: You take full responsibility for your areas and drive topics forward independently.
• Discretion & trustworthiness: You handle confidential information professionally.
• Solution-oriented: You focus on solutions rather than problems and tackle things pragmatically.
• Resilience: You remain calm even in stressful phases and maintain an overview.
• Team player: You enjoy working with different personalities and have a high degree of social competence.

Benefits:

What we offer you:

💬 Ownership & Impact:

At ReelStudio, you take on responsibility and have a direct impact on the further development of our internal processes and employee satisfaction.

🚀 Personal & Professional Growth:

With intensive onboarding, regular feedback, and training, we support your personal and professional development.

💜 Office in the heart of Berlin:

Our office is in the heart of Berlin Mitte – perfectly located between Weinmeisterstraße and Alexanderplatz. At the same time, we offer flexible home office options.

💻 MacBook Equipment:

For great work, you need great equipment: a new MacBook and noise-cancelling headphones are ready for you.

🤝 Flat Hierarchies:

Open communication and transparency are important to us – we avoid strict hierarchies and foster a positive work atmosphere.

🍹 Team Events:

Growing together: We organize regular team events in great locations across Europe to strengthen team spirit.

👂🏻 Open Ear:

Your ideas and suggestions will always be heard here – we value every contribution.

🚌 Further Benefits:

Deutschlandticket or Urban Sports Club membership? No problem – we'll take care of it!