Remote Administrative Data Entry Specialist

Social Media Content & Remote Administrative Data Entry Specialist

We are looking for a highly organized Social Media Content & Remote Administrative Data Entry Specialist to support our marketing and operations teams. In this role, you will help manage social media content schedules, handle basic data entry, and keep day-to-day tasks organized and on track.

This position is ideal for someone detail-oriented who enjoys working with content, spreadsheets, and checklists, and who can follow clear processes to keep everything running smoothly.

Key Responsibilities

1. Social Media Content Support

• Assist with uploading, scheduling, and publishing posts across platforms (e.g., Facebook, Instagram, LinkedIn, X/Twitter, TikTok, etc.) using social media management tools.
• Update content calendars with post dates, times, captions, links, and assets.
• Ensure all posts follow brand guidelines, correct spelling/grammar, and approved messaging.
• Organize and maintain a library of content assets (images, videos, captions, templates, hashtags, etc.) in shared folders or tools.
• Tag and categorize posts (e.g., campaign type, topic, audience) for easy reporting and tracking.
• Support basic engagement tasks such as liking, saving, or flagging key comments and messages for follow-up by the appropriate team member.

2. Task & Admin Coordination

• Maintain and update task lists, project boards, or workspaces in tools such as Trello, Asana, ClickUp, Notion, or similar.
• Assign tasks to team members based on instructions and update task statuses (e.g., "To Do," "In Progress," "Completed").
• Monitor deadlines and send friendly reminders to ensure tasks are completed on time.
• Help prepare simple reports or summaries of weekly activities, completed tasks, and upcoming deadlines.
• Organize digital files and folders so documents, briefs, and content assets are easy to find.
• Assist with internal communication by sharing updates, links, and status reports in email or team chat tools (e.g., Slack, Teams).

3. Data Entry & Reporting

• Enter, update, and maintain accurate data in spreadsheets, databases, and dashboards (e.g., Google Sheets, Excel, CRM, or analytics tools).
• Record key social media metrics (followers, reach, impressions, clicks, engagement, etc.) in trackers.
• Check data for accuracy, spotting obvious errors or missing fields and correcting them.
• Assist in preparing basic performance reports or overviews (e.g., weekly/monthly social media summary).
• Input and maintain contact lists, campaign lists, and other marketing/operations records.

4. General Administrative Support

• Follow clear processes and checklists for recurring tasks (daily, weekly, monthly).
• Support the team with ad-hoc admin tasks such as copying text, formatting documents, organizing links, and updating simple templates.
• Maintain confidentiality of company information and customer/partner data.
• Suggest improvements to workflows or spreadsheets when you see ways to make them clearer or faster.

Requirements

Essential Qualifications

• Previous experience in an administrative, data entry, virtual assistant, social media assistant, or similar support role is preferred (internship or freelance experience counts).
• Comfortable using computers and online tools (email, cloud storage, spreadsheets, basic project management tools).
• Basic understanding of social media platforms (how to post, schedule, and interact with content).
• Strong attention to detail and accuracy, especially for data entry and content scheduling.
• Good written communication skills in [English / main language of the role].
• Ability to follow instructions, standard operating procedures (SOPs), and checklists consistently.
• Reliable internet connection and ability to work independently with minimal supervision.

Nice-to-Have Skills

• Experience using social media management tools.
• Familiarity with simple graphic tools (e.g., Canva) to edit or resize images and templates.
• Basic knowledge of spreadsheets.
• Experience with task/project management tools
• Basic computer skills: Ability to use email platforms, web browsers, and file management systems.
• Proficiency with Microsoft Office or Google Workspace (especially Excel/Sheets and Docs).
• Strong typing skills with high accuracy and attention to detail.

Preferred Qualifications

• Prior experience in data entry, administrative work, or online research.
• Familiarity with CRM systems, data-entry tools, or productivity applications.
• Ability to manage multiple tasks and meet deadlines.

Benefits

• Flexible schedule, with some overlap required with the core team's working hours.
• Reports to: Social Media Manager, Marketing Manager, or Operations Manager (depending on company structure).
• Position type: Full-Time / Part-Time / Contract (adjust as needed).

Note: The "Benefits" listed under "Requirements" seem to describe personal attributes rather than job benefits. The actual job benefits are listed separately below.

Job Benefits

• Flexible schedule, with some overlap required with the core team's working hours.

Reporting Structure

• Reports to: Social Media Manager, Marketing Manager, or Operations Manager (depending on company structure).

Position Type

• Full-Time / Part-Time / Contract (adjust as needed).

Salary Information

• Currency: EUR
• Remote Model: N/A
• Country Code: de